Job Description

Company Description

Matter Family Office is a multi-family office focused on helping families thrive for generations through three distinct service offerings: Investment Management, Wealth Planning and Coordination, and Family Culture and Learning. Matter serves clients nationwide from our offices in St. Louis, Denver, and Dallas. We have been privately owned for 34 years and recently brought on a long-term capital partner (BW Forsyth Partners) to accelerate growth.

Matter associates blend a dynamic mix of disciplines and perspectives with the technical skills and expertise to tackle complex financial challenges in innovative ways. We thrive in an energetic, collaborative, supportive environment. Our culture blends accountability and trust with optimism and fun. We lead with integrity, approach our work intentionally, and build meaningful relationships with Matter families and each other.

Your Responsibilities

Do you enjoy preparing your own taxes? Are you overly organized with your personal finances, including budgeting, bill pay, and portfolio management? Do you thrive in a fast-paced, high-volume, deadline-driven work environment? Matter Family Office is looking for an Accounting professional with these qualities who is interested in joining our growing firm.

The Accounting Analyst is an integral part of our team, working side by side with internal team members, client vendors, and external legal, financial, and tax professionals. This role is primarily responsible for tracking and analyzing large amounts of financial data, executing AP/AR/Payroll, and reporting on a variety of bank and brokerage accounts and complex financial investments to fulfill monthly, quarterly, and annual tax-related deadlines. This includes duties such as:

• Perform daily tasks that include but are not limited to: data entry, record keeping, and client, client team, and third-party follow-up.
• Maintain entries into QuickBooks Online and our performance reporting software, reflecting appropriate categorization of details as well as documenting pertinent backup.
• Generate monthly, quarterly, annual and ad hoc P&L, Balance Sheet, and miscellaneous reports for individuals and entities.
• Manage client bill pay requests, utilizing Bill.com to ensure timely and accurate payments.
• Establish new bill pay accounts, including auto payment set up and monitoring activity for error mitigation.
• Bank account reconciliation, including statement retrieval and preservation of the filing cabinet integrity.
• Enter and track changes to client net worth statements, utilizing reporting software.
• Analyze large amounts of data while verifying accuracy, correcting as necessary, and purging files to eliminate duplication.
• Assist in client meeting preparation and follow-up by issuing reports and ensuring relevant tasks are completed.
• Perform complex cash flow and financial planning analyses.
• Coordinate with third parties including vendors, bank representatives, accountants, etc.
• Manage payroll for client's household employees, entity employees, and independent contractors.
• Prepare and distribute 1099, 1098, 1096, and other related tax forms.
• Complete special projects as requested.

Who You Are

• You Embrace Evolution: You are able to manage changing priorities, willing to look for solutions beyond the conventional, and committed to applying new concepts to your work while learning from past experiences.
• You Communicate to Connect: You have the courage, confidence, and skill to communicate internally and externally regardless of the audience.
• You Collaborate with Purpose: You invite others' opinions into your decision-making processes, and you commit to the team approach, balancing the value you can add with others' contributions.
• You Prioritize to GSD (Get Stuff Done): You work well under pressure, can balance different projects and demands at the same time, and are adept at managing deadlines, “managing up,” and working with others to prioritize the most urgent and important actions to complete.
• You Are All In: You demonstrate, in words and actions, enthusiasm and passion for Matter's defining purpose, values, and the vision we share.
• You're Proactive: You like to identify what needs to be done and do it thoughtfully and creatively before being asked or before the situation requires it.
• You Focus on Quality: You set high-quality standards and strive for continuous improvement and quality assurance. You follow up to ensure that deliverables, agreements, and commitments are fulfilled and have met expectations.
• You Apply Organization Sensitivity: You are aware of how your actions, decisions, and choices impact parts of the organization. You practice systemic thinking and understand how policies, practices, trends, technology, and information will affect not only you, but others in the organization.

Qualifications

• Bachelor's degree in Accounting or a related field. 
• Strong bookkeeping skills, including consistent monthly data entry, account reconciliation, accurate categorization, and detailed documentation.
• Over 2 years of current experience with QuickBooks Online and related apps (such as Bill.com, MoneyThumb Slick Connect, etc.).
• In-depth understanding of CPA requirements for calculating quarterly estimated payments and preparing timely and accurate tax returns for clients.
• Intermediate knowledge of partnership accounting, differences between book and tax, and estate planning mechanisms.
• Experience with accounts receivable (AR) and accounts payable (AP) for individuals/families as well as for entities (LLCs, trusts, etc.). This includes establishing and closing vendor accounts, troubleshooting, and follow-up.
• Strong understanding of household finances, including budgeting, bill payment, loan and investment mechanics, and cash flow management.
• Basic knowledge of payroll for household employees, entity payroll, and general contractors, including various tax filings and requirements.
• Excellent verbal and written communication skills that are clear, concise, and courteous.
• Analytical, detail-oriented, organized, and diligent when it comes to follow-up tasks.
• Strong desire to learn and effectively use accounting and financial reporting software.
• Exceptional time management skills in a high-volume, fast-paced, and deadline-driven work environment.
• Proactive, self-motivated, and self-directed with a strong sense of urgency.
• Proven ability to handle sensitive and confidential information responsibly.
• Intermediate to advanced knowledge of Microsoft Office Suite and Mac-based hardware/software.
• Comfortable utilizing databases and conducting internet research.

Benefits

• Competitive Salary and Annual Performance Based Bonus
• Medical and Dental Health Plans
• Supplemented Health Savings Account and Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Employer Supplemented Health Reimbursement Account Plan
• Short- and Long-term disability coverage paid for by employer
• Paid Group Life Insurance
• Flexible 401(k) retirement benefits with employer matching
• 10 paid holidays per year plus competitive vacation and sick leave
• Cell phone reimbursement plan
• Opportunity for advancement based on performance, personal growth, and cultural fit
• Work with a team-oriented culture that supports continuing education and career growth
• Strong support for volunteer, community, and/or industry involvement

Additional information

All your information will be kept confidential according to EEO guidelines. Please note that we are unable to sponsor applicants for work visas.

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